Solid Know How™

Answer: Printing Close Cash Out Reports from Solid Business Central, in addition to those that route sales people produce on the handheld computers, are a great way to verify their numbers, and also allows this report to be printed for any workstation or fixed cost center within the system as well. With Close Cash Out Reports printed from Solid Business Central, there’s also an added benefit of being able to reprint these cash outs at a later time, if needed. For further information regarding how to print a Close Cash Out Report from within Solid Business Central, please view the Video Tutorial for Sales Cash Out.

1. Select the [Sales] option, and choose [Sales] once again if a second menu level shows, to be taken to the ‘Sales’ screen, where the ‘Customer Transaction Menu’ will show in a grey box along the bottom.
   
   
2. Use the [Escape] key and answer ‘Yes’ to the questions ‘Cancel this Invoice’ and ‘Cancel Billing’. This will then change the menu along the bottom to be the ‘Sales Services Menu’, from which [F4 – Cash Out] can be selected.
   
   
3. From the ‘Cash Out Options’ select [F4 – Cash Out] once again to begin the report.
   
   
4. Select which workstation and cost center number to report on. Once set, use [CTRL+END] to continue.
   
   
5. The ‘First Number’ for ‘Bill #’ and ‘Order #’ will automatically be set to the oldest transaction for the selected workstation and cost center that have not yet been included on a Close Cash Out Report. In the ‘Last Number’ fields, set up to which transaction numbers this report should include up to.
   
   
6. Setting ‘Print Cash Out Detail’ to Y will print this cash out in a format similar to that which the route sales people print it from Solid Sales Pro.  By setting the ‘Print Customer Information’ setting to Y as well, it will also print which customer each of these transactions belong to. Use [CTRL+END] to continue and print the transaction list.
   
   
7. The ‘Cash Out’ screen will display next, where an opening balance for this cost center can be entered for calculations to be run against. By using [CTRL+END] to continue once again, a summary of the cash out will then display, and the option will be given to ‘Finalize or Cancel this Cash Out’. Using ‘F’ to finalize it will mark all the transactions included on this cash out, and they’ll never again be included on any future cash out. Select Y to ‘Complete and Finalize this Cash Out’ and the summary report will now print.
   
   

To Reprint a Close Cash Out Report that was originally printed from Solid Business Central:

1. Select the [Sales] option, and choose [Sales] once again if a second menu level shows, to be taken to the ‘Sales’ screen, where the ‘Customer Transaction Menu’ will show in a grey box along the bottom.
   
   
2. Use the [Escape] key and answer ‘Yes’ to the questions ‘Cancel this Invoice’ and ‘Cancel Billing’. This will then change the menu along the bottom to be the ‘Sales Services Menu’, from which [F4 – Cash Out] can be selected.
   
   
3. From the ‘Cash Out Options’ select [F2 – Reprint] to bring up a window that can be used to browse the contents of the server PC, which by default opens to the ‘Si’ folder that the Solid Route Accounting – Enterprise Edition business system is installed into.
   
   
4. The Close Cash Out Reports are listed in this folder as files such as ‘GM999001.CSG’, where ‘999’ is the cost center number and ‘001’ is the most recent cash out for this cost center in the system (the older the cash out, the higher the number). Once highlighted, use [Select] to choose that report, and then be presented with the needed print options to either view this report on screen, or send it to a printer.

Close Cash Out Report

Close Cash Out Summary